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People Group Services Limited
Company Number: 11570329

Code of Conduct Policy

Policy Statement 

People Group Services is committed to maintaining the highest standards of professional conduct, integrity and ethical behaviour. This Code of Conduct sets out the expectations for behaviour and professionalism for all individuals working for or on behalf of People Group Services.

All individuals are expected to act honestly, responsibly and in a manner that protects the reputation and interests of People Group Services.

Scope 

This policy applies to all: 

  • Employees 
  • Directors and officers 
  • Contractors and consultants 
  • Agency workers 
  • Anyone representing People Group Services in a professional capacity 

Compliance with this policy is mandatory. 

Professional Behaviour 

All individuals must: 

  • Act with honesty, integrity and fairness 
  • Treat colleagues, clients and third parties with dignity and respect 
  • Avoid conduct that could damage People Group Services’s reputation 
  • Comply with all applicable laws, regulations and internal policies 

Unacceptable behaviour will not be tolerated. 

Equality, Dignity and Respect 

People Group Services is committed to providing an inclusive and respectful working environment. 

Discrimination, harassment, bullying or victimisation of any kind will not be tolerated and must be reported in accordance with People Group Service’s policies. 

Dress Code and Personal Appearance 

Individuals are expected to always present themselves in a professional and appropriate manner. 

Dress standards should: 

  • Be appropriate to the role and working environment 
  • Reflect a professional image 
  • Meet health and safety requirements 

Reasonable adjustments will be made where required for cultural, religious or medical reasons. 

Communication and Conduct 

All forms of communication, including verbal, written and digital communication, must be: 

  • Professional and respectful 
  • Free from offensive, abusive or inappropriate language 
  • Appropriate for the audience and context 

This applies to emails, messaging platforms, social media and virtual meetings. 

Use of Company Property and Systems 

Company property, equipment and systems must be: 

  • Used responsibly and primarily for legitimate business purposes 
  • Protected from misuse, damage or unauthorised access 
  • Used in compliance with IT, data protection and security policies 

Unauthorised use of company property or systems may result in disciplinary action. 

Confidentiality and Data Protection 

Individuals must protect confidential and sensitive information relating to: 

  • People Group Services 
  • Clients and suppliers 
  • Colleagues and workers 

All data must be handled in accordance with the UK GDPR and the Data Protection Act 2018. 

Conflicts of Interest 

Individuals must avoid situations where personal interests conflict, or appear to conflict, with the interests of People Group Services. 

Any actual or potential conflicts of interest must be declared promptly. 

Gifts, Hospitality and Bribery 

People Group Services has a zero-tolerance approach to bribery and corruption. 

Gifts or hospitality must: 

  • Be reasonable, proportionate and infrequent 
  • Not influence or appear to influence business decisions 
  • Comply with the Bribery Act 2010 

Health, Safety and Wellbeing 

All individuals must: 

  • Comply with health and safety procedures 
  • Take reasonable care for their own health and safety and that of others 
  • Report hazards, incidents or concerns promptly 

Reporting Concerns 

Any concerns regarding breaches of this Code of Conduct should be reported in line with People Group Services’s reporting or whistleblowing procedures. 

Reports will be handled confidentially where possible and investigated appropriately.  

Breaches of the Code 

Breaches of this policy may result in: 

  • Disciplinary action 
  • Termination of employment or engagement 
  • Referral to regulatory or law enforcement authorities where appropriate 

Declaration

This Policy is approved by the Board of Directors of: People Group Services Limited Company Number: 11570329

Last updated: 20th February 2026