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People Group Services Limited
Company Number: 11570329

Internet, Email & Social Media Use Policy

Policy Statement 

People Group Services recognises the importance of internet, email and social media systems in supporting business operations. This policy sets out the standards expected when using company systems and when representing People Group Services online, ensuring use is lawful, professional and secure. 

All use of systems must comply with UK law and People Group Services policies. 

Scope 

This policy applies to all: 

  • Employees 
  • Directors and officers 
  • Contractors and consultants 
  • Agency workers 

Anyone using People Group Services systems or representing People Group Services

Acceptable Use of Systems 

Company internet, email and communication systems are provided primarily for legitimate business purposes. 

Limited personal use may be permitted provided it: 

  • Does not interfere with work duties 
  • Does not incur cost or risk to People Group Services
  • Complies with this policy and UK law 

Prohibited Use 

Users must not use systems to: 

  • Access or distribute offensive, discriminatory or illegal material 
  • Harass, bully or defame others 
  • Breach confidentiality or data protection laws 
  • Download unauthorised software 
  • Engage in fraudulent or unlawful activity 

Email Use 

All emails sent using People Group Services systems must: 

  • Be professional and appropriate 
  • Avoid offensive or inappropriate language 
  • Protect confidential information 
  • Include required legal disclaimers where applicable 

Users must exercise caution when opening attachments or links. 

Internet Use 

Internet access must be used responsibly. 

Users must not: 

  • Visit inappropriate or unsafe websites 
  • Circumvent security controls 
  • Use systems in a way that exposes People Group Services to cyber risk 

People Group Services reserves the right to restrict access to certain websites. 

Social Media Use 

Personal Use 

When using social media in a personal capacity, individuals must: 

  • Make it clear they are expressing personal views 
  • Not disclose confidential or proprietary information 
  • Not post content that could damage People Group Services’s reputation 

Representing People Group Services

Only authorised individuals may speak on behalf of People Group Services. 

When representing People Group Services, individuals must: 

  • Act professionally and responsibly 
  • Ensure content is accurate and lawful 
  • Comply with confidentiality and data protection obligations 

Monitoring 

People Group Services® reserves the right to monitor use of its systems where lawful and proportionate, including: 

  • Email traffic 
  • Internet usage 
  • System access logs 

Monitoring is carried out in accordance with UK data protection legislation.  

Data Protection & Security 

Users must: 

  • Handle personal data in accordance with UK GDPR 
  • Protect login credentials 
  • Report suspected security incidents immediately 

Unauthorised access or misuse of systems is prohibited. 

Breaches of Policy 

Breaches of this policy may result in: 

  • Disciplinary action 
  • Termination of employment or engagement 
  • Legal or regulatory action where appropriate 

Declaration

This Policy is approved by the Board of Directors of: People Group Services Limited Company Number: 11570329

Last updated: 23rd February 2026