CIS

POLICY DOCUMENT LIBRARY

Company Policy Documents

Acceptable use of AI Adoption, surrogacy and adoption appointments Agency Workers Regulations (AWR) Compliance Annual Leave for Irregular-Hours and Part-Year Workers Annual leave for regular-hours workers Anti-Bribery and Anti-Corruption Anti-Slavery and Human Trafficking API & Integration Security Assignment endings, notice, redundancy and termination Assignment Rate Integrity Bank Account Change & Verification Bring Your Own Device (BYOD)Business Continuity & Disaster Recovery Code of Conduct Complaints Handling Conflict of Interest Contractor Onboarding Compliance Cookie Cyber Security Data Breach Notification Procedure Data Incident Response Data Protection and Privacy Data Protection and Privacy Data Retention Disciplinary, capability, suspension and appeals Drug & Alcohol Employment Status Determination Equality, bullying, harassment, sexual harassment and professional dress Equal Opportunities & Anti-Discrimination Ethics, anti-bribery, tax evasion, fraud and conflicts of interest Flexible working, occupational health, reasonable adjustments and menopause GDPR Statement Gender Pay Gap & Statement Grievance, complaints and workplace resolution Health and safety at PGS premises and client sites HMRC Enquiry & Investigation Response Holiday Pay Calculation & Accrual How We Use Your Data & Your Rights Under GDPR Inclusion & Equal Opportunities Information Security Insolvency Protection & Business Continuity Internet, Email & Social Media Use IT, communications, social media, artificial intelligence, monitoring and BYOD Joint Employment Model Joint & Several Liability (JSL) Mitigation Key Information Document (KID) Governance Learning, CPD, professional registration and competence Maternity, pregnancy and antenatal appointments Maternity, pregnancy and antenatal appointments Modern Slavery & Human Trafficking Modern Slavery Statement MSP Visibility & Data Access OCR & Automated Data Extraction Overpayment & Clawback Parental, neonatal, bereavement, caring and dependant leave Paternity and Bereaved Partner’s Paternity Leave PAYE Reconciliation & HMRC Alignment Payroll Fraud Prevention and Detection Payslip Accuracy & Validation Portal governance, review and no separate acknowledgement Privacy, confidentiality, intellectual property, company property and records Privacy Public duties, trade union rights and special leave Race & Disability Pay Gap Reporting Real-Time Payroll Data Transparency Referral & Introducer Transparency Remote & Hybrid Working Right to Work Check Process (UK)Safeguarding Shared Parental Leave — birth and adoption Sickness absence, Statutory Sick Pay, Company Sick Pay and Return Supply Chain Due Diligence Sustainability & Environmental, Social and Governance (ESG)Transparent Pay & Deductions Whistleblowing, Fair Work Agency and external reporting Whistleblowing Working time, attendance, rest, night work and opt-out Workplace Health & Safety Zero Tolerance Non-Compliance

People Group Services Limited
Company Number: 11570329

Whistleblowing, Fair Work Agency and external reporting

Introduction

This policy applies to Employees and workers raising protected or regulatory concerns; contractors may use the internal route.

Protected disclosures

Workers are encouraged to report suspected crime, breach of legal obligation, miscarriage of justice, danger to health and safety, environmental damage, concealment or other qualifying public-interest wrongdoing. From 6 April 2026, the framework expressly strengthens protection for whistleblowing about sexual harassment.

Internal routes

Raise concerns with a manager, HR, Compliance, director, either joint employer or confidential portal route. If the concern involves that person/entity, use an alternative. Provide facts and evidence but do not conduct a covert investigation or take personal risk.

Confidentiality and non-retaliation

PGS protects identity as far as possible but cannot promise secrecy where investigation, safeguarding, legal disclosure or fairness requires sharing. Anonymous reports are considered but may be harder to investigate. Retaliation is prohibited. An unsubstantiated concern is not misconduct unless deliberately fabricated in bad faith.

Fair Work Agency

The Fair Work Agency began operating on 7 April 2026 as the state regulator for employment agencies and businesses in Great Britain. It can investigate missing contracts, KIDs or written assignment details, unlawful fees, withheld agency pay and other Conduct breaches. Internal reporting does not prevent a lawful report to the FWA, HMRC, HSE, professional regulator, police or prescribed body.

Time limits and advice

Internal processes do not normally stop statutory limitation periods. Employment Tribunal time limits increase for most claims from 1 October 2026 under commencement legislation. Obtain Acas or legal advice promptly where a claim may arise.

Declaration

This Policy is approved by the Board of Directors of: People Group Services Limited Company Number: 11570329

Last updated: 24th August 2026