People Group Services Limited Company Number: 11570329

Workplace Health & Safety Policy

Policy Statement 

People Group Services is committed to providing a safe and healthy working environment for all individuals working for or on behalf of the organisation. We recognise our duties under the Health and Safety at Work etc. Act 1974 and associated regulations and take all reasonably practicable steps to prevent injury, ill health and accidents. 

This policy sets out People Group Services’s approach to workplace health and safety and applies wherever work is undertaken. 

Scope 

This policy applies to all: 

• Employees 

• Directors and officers 

• Contractors and consultants 

• Agency workers 

• Visitors and others affected by People Group Services® ’s activities 

Legal Framework 

People Group Services complies with all relevant UK health and safety legislation, including but not limited to: 

• Health and Safety at Work etc. Act 1974 

• Management of Health and Safety at Work Regulations 1999 

• Workplace (Health, Safety and Welfare) Regulations 1992 

• Reporting of Injuries, Diseases and Dangerous Occurrences Regulations   (RIDDOR) 2013 

• Control of Substances Hazardous to Health (COSHH) Regulations 2002 

• Fire Safety (England) Regulations 2022 

Responsibilities 

Employer Responsibilities 

People Group Services will: 

• Provide a safe working environment 

• Identify hazards and assess risks 

• Implement appropriate control measures 

• Provide information, instruction and training 

• Maintain safe equipment and systems of work 

• Ensure emergency procedures are in place 

Employee Responsibilities 

All individuals working for or with People Group Services must: 

• Take reasonable care for their own health and safety 

• Follow health and safety instructions and procedures 

• Use equipment correctly 

• Report hazards, incidents or unsafe practices immediately 

Risk Assessment & Hazard Control 

People Group Services carries out suitable and sufficient risk assessments to identify workplace hazards, including but not limited to: 

• Slips, trips and falls 

• Display screen equipment (DSE) 

• Fire risks 

• Manual handling 

• Lone working 

• Stress and work-related wellbeing risks 

Control measures are implemented to eliminate or reduce risks so far as is reasonably practicable. 

Safe Working Practices 

People Group Services requires: 

• Adherence to safe systems of work 
• Use of appropriate personal protective equipment (PPE) where required 
• Compliance with fire safety and evacuation procedures 
• Good housekeeping standards 
• Safe use of electrical and work equipment 

Accident, Incident & Near-Miss Reporting 

All accidents, incidents and near-misses must be reported promptly. 

People Group Services will: 

• Investigate incidents to prevent recurrence 
• Maintain appropriate records 
• Report incidents to the relevant authorities where required under RIDDOR 

Emergency Procedures 

People Group Services has procedures in place for emergencies, including: 

• Fire evacuation 
• Medical emergencies 
• Dangerous occurrences 
• Business continuity incidents 

All individuals must familiarise themselves with emergency arrangements relevant to their role or location.

Training & Awareness 

People Group Services provides appropriate health and safety training, including: 

• Induction training 
• Role-specific instruction 
• Fire safety awareness 
• DSE and wellbeing guidance 

Monitoring & Review 

Health and safety performance is monitored through: 

• Risk assessments 
• Incident reviews 
• Feedback and reporting 

This policy and associated procedures are reviewed regularly to ensure continued effectiveness and legal compliance. 

Breaches of Policy 

Failure to comply with this policy may result in: 

• Disciplinary action 
• Termination of engagement or contract 
• Referral to enforcement authorities where appropriate 

Declaration

This Policy is approved by the Board of Directors of: People Group Services Limited Company Number: 11570329

Last updated: 23rd February 2026