UMBRELLA

POLICY DOCUMENT LIBRARY

Company Policy Documents

Acceptable use of AI Adoption, surrogacy and adoption appointments Agency Workers Regulations (AWR) Compliance Annual Leave for Irregular-Hours and Part-Year Workers Annual leave for regular-hours workers Anti-Bribery and Anti-Corruption Anti-Slavery and Human Trafficking API & Integration Security Assignment endings, notice, redundancy and termination Assignment Rate Integrity Bank Account Change & Verification Bring Your Own Device (BYOD)Business Continuity & Disaster Recovery Code of Conduct Complaints Handling Conflict of Interest Contractor Onboarding Compliance Cookie Cyber Security Data Breach Notification Procedure Data Incident Response Data Protection and Privacy Data Protection and Privacy Data Retention Disciplinary, capability, suspension and appeals Drug & Alcohol Employment Status Determination Equality, bullying, harassment, sexual harassment and professional dress Equal Opportunities & Anti-Discrimination Ethics, anti-bribery, tax evasion, fraud and conflicts of interest Flexible working, occupational health, reasonable adjustments and menopause GDPR Statement Gender Pay Gap & Statement Grievance, complaints and workplace resolution Health and safety at PGS premises and client sites HMRC Enquiry & Investigation Response Holiday Pay Calculation & Accrual How We Use Your Data & Your Rights Under GDPR Inclusion & Equal Opportunities Information Security Insolvency Protection & Business Continuity Internet, Email & Social Media Use IT, communications, social media, artificial intelligence, monitoring and BYOD Joint Employment Model Joint & Several Liability (JSL) Mitigation Key Information Document (KID) Governance Learning, CPD, professional registration and competence Maternity, pregnancy and antenatal appointments Maternity, pregnancy and antenatal appointments Modern Slavery & Human Trafficking Modern Slavery Statement MSP Visibility & Data Access OCR & Automated Data Extraction Overpayment & Clawback Parental, neonatal, bereavement, caring and dependant leave Paternity and Bereaved Partner’s Paternity Leave PAYE Reconciliation & HMRC Alignment Payroll Fraud Prevention and Detection Payslip Accuracy & Validation Portal governance, review and no separate acknowledgement Privacy, confidentiality, intellectual property, company property and records Privacy Public duties, trade union rights and special leave Race & Disability Pay Gap Reporting Real-Time Payroll Data Transparency Referral & Introducer Transparency Remote & Hybrid Working Right to Work Check Process (UK)Safeguarding Shared Parental Leave — birth and adoption Sickness absence, Statutory Sick Pay, Company Sick Pay and Return Supply Chain Due Diligence Sustainability & Environmental, Social and Governance (ESG)Transparent Pay & Deductions Whistleblowing, Fair Work Agency and external reporting Whistleblowing Working time, attendance, rest, night work and opt-out Workplace Health & Safety Zero Tolerance Non-Compliance

People Group Services Limited
Company Number: 11570329

Maternity, pregnancy and antenatal appointments

Introduction

This policy applies to Employees; relevant H&S and AWR appointment rights also apply to qualifying agency workers.

Notification and safety

An employee is encouraged to notify PGS early so that pregnancy risk, assignment suitability, appointments and leave can be planned. By the statutory deadline the employee provides the expected week of childbirth, intended start and MATB1 or other evidence.

Antenatal appointments

A pregnant employee is entitled to reasonable paid time off for antenatal care on professional advice. A qualifying companion has the statutory right to unpaid time off for up to two appointments, subject to the statutory maximum, unless PGS confirms more favourable terms. A qualifying agency worker gains the AWR antenatal right after 12 weeks.

Leave and pay

Maternity leave is up to 52 weeks: 26 ordinary and 26 additional. The compulsory period after childbirth is observed. SMP is available for up to 39 weeks where current service and earnings conditions are met; otherwise Maternity Allowance may be relevant.

During leave

Except for remuneration, contractual terms continue as required. Holiday accrues and pension contributions continue during paid leave under legal and scheme rules. Reasonable contact and up to 10 keeping-in-touch days may be agreed.

Return and protection

The statutory right to return to the same or, where permitted, suitable alternative job is protected. Flexible working, breastfeeding, safety and adjustments should be discussed early. Pregnancy, maternity or related absence must not cause unlawful detriment or selection.

Declaration

This Policy is approved by the Board of Directors of: People Group Services Limited Company Number: 11570329

Last updated: 24th August 2026